Department Information
State Of Colorado Residency Required
NOTE: This announcement may be used to fill multiple openings.
The Department of Health Care Policy & Financing (HCPF) oversees and operates Health First Colorado (Colorado’s Medicaid Program), Child Health Plan Plus (CHP+), and other state public health programs for qualified Coloradans. Our mission is to improve health care equity, access and outcomes for the people we serve while saving Coloradans money on health care and driving value for Colorado.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
We are looking for a Project Manager I to join our Project Management Division in the Health Information Office!
As part of the State of Colorado, HCPF offers a competitive benefits package:
- PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans
- Medical, Dental, and Vision insurance coverage
- Automatic Short-Term and Optional Long-Term Disability Coverage
- Life and AD&D Insurance
- Flexible Spending Accounts (FSAs)
- Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)
- 10 Paid Holidays Annually and Accrued Annual and Sick Leave
- Accrued Sick Leave for State of Colorado Temporary Employees
- Flexplace and Flextime work arrangements
- Variety of discounts on services and products available through the State of Colorado’s Work-Life Employment Discount Program
- Discounted RTD EcoPass
- Reduced college tuition through CSU Global
- Credit Union of Colorado Membership Eligibility
The ongoing COVID-19 pandemic has impacted how and where we do our work. During this pandemic, we are onboarding new employees using a hybrid approach. The Department supports flexible work arrangements. Depending on the business need and description of the position, we have options that range from fully remote, hybrid, to full-time in the office. Specific discussions about the schedule will be discussed during the offer stage.
The Health Information Office develops, implements, and maintains the Department’s Health Information Technology (Health IT) and related Information Technology (IT) infrastructure, while coordinating with the Governor’s Office of Information Technology and other stakeholders on HIT and IT projects that impact the Department. Major responsibilities of the Health Information Office include enhancing and maintaining the Department’s health care claims payment system (Medicaid Management Information System or MMIS) and client eligibility system (Colorado Benefits Management System or CBMS) by developing requirements documentation, reviewing detailed system design approaches, proposing systems solutions to program staff and implementing systems solutions to support Department initiatives. In addition to aligning the Department’s infrastructure, this Office creates a foundation for emerging Health IT solutions that will be necessary to implement the Department’s transformational vision for the future of Medicaid.
Enterprise Project Management Office
This work unit of the Enterprise Project Management Office (EPMO) is responsible for the management of projects for the Medicaid Enterprise Systems (MES) and ensuring that project management standards and methodology are followed in line with the Project Management Body of Knowledge (PMBOK). The work unit is responsible for managing projects related to implementing and enhancing the MES. The EPMO project manager ensures processes are followed that are necessary for successfully project design, development, and implementation. The processes include activities such as developing effective and consistent requirements, detailed system design, identifying and resolving project risks and issues, and cost, schedule, and documentation management. The unit forms partnerships with policy staff, programmers, testing staff, as well as business and operations analysts to ensure the Health Information Office (HIO) meets internal and external (i.e., Fiscal Agent, CMS) project deadlines, creates project work plans to track activities, tasks, risks, issues, accomplishments, and schedules.
The work unit also oversees and coordinates projects related to Medicaid Management Information System (MMIS), Colorado Benefits Management System (CBMS), Program Eligibility Application Kit (PEAK), Shared Eligibility System (SES), and Health Information Technology (Health IT) initiatives at the Department of Health Care Policy and Financing (the Department). The work unit coordinates Heath IT initiatives with other State agencies, including coordination with the Governor’s Office, the Office of eHealth Innovation, the Office of Information Technology (OIT), the Department of Public Health and Environment (CDPHE), and the Department of Human Services (CDHS) to maintain a cohesive strategic approach among these agencies. Finally, the work unit is responsible for ensuring current compliance and strategic planning to achieve required compliance with federal regulations (I.e., HIPAA, Medicaid Information Technology Architecture (MITA), Medicaid Enterprise Certification Life Cycle (MECL), MEET), including Advanced Planning Documents (APDs). Description of Job
What You’ll Be Doing
The Project Manager manages and oversees all aspects of the development and implementation of large, highly complex, multi-platform technology initiatives. Typical job functions will include:
- Provides Strategic Project Management support, direction and training to ensure overall success of large, complex initiatives by following and promoting best practices and EPMO standards through the entire Project Lifecycle. Taking projects from original concept through final implementation by defining project scope and objectives, creating the budget, analyzing project requirements and determining best approach to complete project using existing and/or new approaches, developing detailed work plans, schedules, project estimates, resource plans, and status reports, managing the project risks, issues and budget, and developing plans for transition to operations
- Ensure alignment of projects to strategic business goals and project scope, in collaboration with management and project sponsors.
- Plans Resource Management, allocation and monitoring of tasks needed to achieve project goals. Influences and negotiates with Department managers, when necessary, regarding the support of required personnel to ensure project continuity through completion
- Conducts Project Budget planning and monitoring including collaborating on Advanced Planning Documents, budget proposals and providing subsequent budget change recommendations
- Communicates and collaborates to develop, and appropriately execute stakeholder analysis, communication, adoption plans and change strategy
- Coaches, mentors, and motivates project team members and vendors on best practices, processes and encourages positive action, communication and accountability for assigned work
- Proactively manage changes in project scope, identifies potential risks, and devises and executes response plans
- Manages issues and proactively escalate critical issues for immediate resolution effectively demonstrating decision making, issues management and resolution skills
- Collaborate, lead, and facilitate cross functional coordination of projects with teams from within the Department and vendors – managing and monitoring progress, quality, and cost
- Creates and delivers status reports from the project team, troubleshoots problem areas and delivers overall progress reports to senior management
- Conducts project lessons learned assessments and suggests improvements in process or procedures
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications
Education and Experience:
Bachelor’s degree from an accredited institution in Health Care Administration, Business Administration or a field of study related to the work assignment AND three years of professional experience in healthcare or IT related Project Management, managing complex cross-functional projects.
Substitutions
- A combination of work experience in the occupational field or specialized subject area of the work assigned to the job, which provided the same kind, amount, and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor’s degree.
- A master’s or doctorate degree from an accredited college or university in a field of study related to the work assignment may be substituted for the bachelor’s degree and at the agency’s discretion, one or two years of general experience respectively.
Preferred Qualifications
- PMP or equivalent Project Management Certification, or the ability to achieve this certification within one year of employment
- Experience in managing multiple large healthcare or IT projects through the full project lifecycle while adhering to challenging cost and schedule constraints
- Strong stakeholder management and communication skills at all levels, with the ability to maintain effective relationships and partnerships with a diverse group of stakeholders
- Strong planning and organizational skills, including the ability to manage multiple projects concurrently
- Vendor management experience
- Proficiency with the Microsoft Office Suite, Project (PWA), SharePoint
- Ability to set and prioritize workload, develop a work plan with tasks, time frames, milestones, resources, and dependencies
- Strong communication skills, verbal and written
- Ability to be self-motivated and self-directed, while possessing the ability to work in a team environment.
DEFINITION OF PROFESSIONAL EXPERIENCE: Work that involves exercising discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor’s or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.
CONDITIONS OF EMPLOYMENT
- All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.
- Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.
- Effective September 20, 2021, employees will be required to attest to and verify whether or not they are fully vaccinated for COVID-19. Employees who have not been fully vaccinated may be required to submit to serial testing in the future. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of vaccination. Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply
(PLEASE READ CAREFULLY)
Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked “SEE RESUME” will not be considered.
Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.
Comparative Analysis Process
The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email. Failure to submit properly completed documents by the closing date will result in your application being rejected.
ADAAA Accommodations: The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Health Care Policy & Financing is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Virginia Miller, at virginia.miller@state.co.us.
The Department of Health Care Policy & Financing does not offer sponsored visas for employment purposes.